1. Introduction
This Cookie Policy explains how Breyer Student Leave Management System ("we", "us", "our") uses cookies and similar technologies to recognize you when you visit our service. It explains what these technologies are, why we use them, and your rights to control our use of them.
2. What Are Cookies?
Cookies are small data files placed on your computer or mobile device by a website. They are widely used by website owners to make their websites work, work more efficiently, and provide reporting information.
Types of Cookies:
- Session Cookies: Temporary cookies that expire when you close your browser
- Persistent Cookies: Remain on your device for a set period or until you delete them
- First-Party Cookies: Set by the website you're visiting
- Third-Party Cookies: Set by external services used on the website
3. Why We Use Cookies
We use cookies for several reasons:
- Essential Functionality: To enable core features like login sessions and security
- User Experience: To remember your preferences and settings
- Performance: To understand how you use our service and improve it
- Security: To protect against fraud and unauthorized access
- Analytics: To measure site traffic and user behavior
4. Cookies We Use
Our service uses the following categories of cookies:
| Cookie Name | Type | Purpose | Duration |
|---|---|---|---|
| PHPSESSID | Maintains your login session and authentication | Session | |
| user_id | Identifies your user account | Session | |
| remember_me | Remembers your login for future visits | 30 days | |
| theme_preference | Stores your color theme preference | 1 year | |
| language | Remembers your language choice | 1 year | |
| _ga | Google Analytics - tracks usage patterns | 2 years | |
| _gid | Google Analytics - distinguishes users | 24 hours |
5. Essential Cookies
These cookies are strictly necessary for the website to function and cannot be switched off:
- Authentication: Keep you logged in as you navigate between pages
- Security: Protect against cross-site request forgery (CSRF) attacks
- Load Balancing: Distribute traffic efficiently across our servers
- Session Management: Maintain your browsing session
6. Functional Cookies
These cookies enable enhanced functionality and personalization:
- Remember your login credentials (if you choose "Remember Me")
- Save your dashboard layout preferences
- Store your language and region settings
- Remember your theme color preferences
- Keep track of your notification preferences
7. Analytics Cookies
We use analytics cookies to understand how visitors use our service:
- Number of visitors and page views
- How long visitors stay on pages
- Which features are most used
- Where visitors come from (referral sources)
- Browser and device information
Third-Party Analytics:
- Google Analytics: Helps us understand user behavior (can be disabled)
8. How to Control Cookies
Browser Settings
Most web browsers allow you to control cookies through their settings. You can:
- View cookies stored on your device
- Delete existing cookies
- Block cookies from being set
- Set preferences for specific websites
How to manage cookies in popular browsers:
- Chrome: Settings → Privacy and Security → Cookies and other site data
- Firefox: Options → Privacy & Security → Cookies and Site Data
- Safari: Preferences → Privacy → Manage Website Data
- Edge: Settings → Cookies and site permissions → Cookies and data stored
8.1 Opt-Out Options
For analytics cookies, you can opt out using:
- Google Analytics: Install the Google Analytics Opt-out Browser Add-on
- Browser Do Not Track: Enable the "Do Not Track" setting in your browser (we honor this setting)
9. Other Tracking Technologies
9.1 Web Beacons
We may use web beacons (also called "pixel tags" or "clear GIFs") in emails to track whether you opened an email or clicked a link. This helps us improve communication relevance.
9.2 Local Storage
We use HTML5 local storage to store preferences and improve loading times. Unlike cookies, this data doesn't leave your device unless you explicitly share it.
9.3 Session Storage
We use session storage for temporary data that's cleared when you close your browser tab.
10. Third-Party Services
We use certain third-party services that may also use cookies:
- Email Services: For sending notifications and password resets
- Cloud Hosting: For reliable service delivery
- Analytics Tools: To understand usage patterns
These third parties have their own privacy policies regarding cookies. We recommend reviewing them:
11. Mobile Applications
If you access our service through a mobile app, we may use mobile identifiers and similar technologies instead of cookies for the same purposes described in this policy.
12. Impact of Disabling Cookies
- Essential Cookies Disabled: You won't be able to login or use the service
- Functional Cookies Disabled: You'll need to re-enter preferences on each visit
- Analytics Cookies Disabled: No impact on functionality, but we can't improve based on usage data
13. Updates to This Policy
We may update this Cookie Policy from time to time to reflect changes in technology, legislation, or our practices. We will notify you of significant changes by:
- Updating the "Last Updated" date at the top
- Posting a notice on our website
- Sending an email notification for major changes
14. More Information
For more information about cookies, visit:
15. Contact Us
If you have questions about our use of cookies, please contact us:
Email: privacy@breyerstudentleave.edu
Phone: +603-6185 4643
Address: No 1C, Jalan SG 3/19, Taman Sri Gombak, 68100 Batu Caves, Selangor D.E. Malaysia
16. Your Consent
By using our service, you consent to the use of cookies as described in this policy. You can withdraw your consent at any time by adjusting your browser settings or contacting us.