📖 Complete Documentation
Everything you need to know about Breyer Student Leave Management System
Introduction
Breyer Student Leave Management System is a comprehensive platform designed to streamline the leave application and approval process in educational institutions. Built with modern web technologies, it provides an intuitive interface for both students and administrators.
Key Benefits
Fast Processing
Submit and approve requests in seconds
Real-Time Tracking
Monitor status updates instantly
Secure & Private
Your data is protected
Mobile Friendly
Access from any device
Getting Started
1. Account Registration
To start using the system, you need to create an account:
- Visit the homepage and click "Get Started" or "Register"
- Fill in your details:
- Full Name
- Student ID
- Institutional Email
- Secure Password
- Submit the registration form
- Verify your email address (if required)
- Login with your credentials
💡 Note: Use your institutional email address for registration. Personal email addresses may not be accepted.
2. First Login
After registering, proceed to login:
- Click "Student Login" from the homepage
- Enter your registered email and password
- Click "Sign In"
3. Dashboard Overview
Once logged in, you'll see your personalized dashboard with:
- Leave balance summary
- Pending requests
- Recent activity
- Quick action buttons
For Students
Applying for Leave
- Navigate to Apply Leave: Click "Apply Leave" in the sidebar menu
- Select Leave Type:
- Sick Leave
- Emergency Leave
- Family Matter
- Personal Leave
- Choose Dates: Select start and end dates
- Provide Reason: Enter a detailed reason or use a template
- Upload Documents: Attach supporting documents if needed (PDF, JPG, PNG - max 5MB)
- Submit: Review and submit your application
Tracking Leave Status
Monitor your leave requests through:
- Dashboard: See recent requests and their status
- Leave History: View complete history with filters
- Notifications: Receive instant updates on status changes
Status Indicators
- 🟡 PENDING: Awaiting admin review
- 🟢 APPROVED: Leave approved
- 🔴 REJECTED: Leave rejected (see admin comments)
- ⚪ CANCELLED: Cancelled by student
Cancelling Leave Requests
You can cancel pending requests:
- Go to Dashboard or Leave History
- Find the PENDING request
- Click "Cancel" button
- Confirm cancellation
- Optionally add a cancellation reason
⚠️ Important: Only PENDING requests can be cancelled. Approved or rejected requests cannot be self-cancelled. Contact admin for assistance.
For Administrators
Admin Dashboard
As an administrator, you have access to:
- Complete overview of all leave requests
- Student management tools
- Reporting and analytics
- System settings
Managing Leave Requests
- Access Manage Leaves: Click "Manage Leaves" in admin menu
- Review Request: View student details, dates, reason, and documents
- Take Action:
- Approve: Accept the request
- Reject: Deny with comments explaining why
- Add Comments: Provide feedback regardless of decision
- Submit Decision: Confirm your action
Student Management
Administrators can:
- View all registered students
- Edit student information
- Adjust leave balances
- Set annual leave quotas
- Deactivate accounts if needed
Reports & Analytics
Generate comprehensive reports on:
- Leave patterns and trends
- Approval rates
- Student attendance
- Department-wise statistics
Feature Guide
Leave Balance Tracker
Track your available leave days:
- Annual Quota: Total days allocated (default: 12 days)
- Leave Used: Days already consumed
- Balance: Remaining available days
- Pending: Days in pending requests
Document Upload System
Upload supporting documents for your leave:
- Accepted Formats: PDF, JPG, JPEG, PNG
- Maximum Size: 5MB per file
- Document Types: Medical certificates, official letters, emergency proof
Notification System
Stay updated with real-time notifications for:
- Leave request submissions
- Status changes (approval/rejection)
- Admin comments
- System announcements
Reason Templates
Use pre-made templates across 4 categories:
- 🏥 Sick Leave (3 templates)
- 🚨 Emergency (3 templates)
- 👨👩👧 Family Matter (3 templates)
- 👤 Personal Reason (3 templates)
Calendar View
Visualize your leave schedule:
- Interactive calendar interface
- Color-coded events by status
- Month, week, and list views
- Click events for details
API Reference
For developers integrating with the system:
Authentication Endpoints
POST /auth/login.php
Request: { email, password }
Response: { success, token, user_data }
POST /auth/register.php
Request: { name, student_id, email, password }
Response: { success, message }
Leave Management Endpoints
GET /student/get_leaves.php
Headers: { Authorization: Bearer token }
Response: { leaves: [...] }
POST /student/apply_leave.php
Headers: { Authorization: Bearer token }
Request: { leave_type, start_date, end_date, reason }
Response: { success, leave_id }
💡 Note: All API requests require authentication. Use the JWT token received during login.
Troubleshooting
Common Issues
Cannot Login
Solution:
- Verify email and password are correct
- Check for typos and correct capitalization
- Clear browser cache and cookies
- Try password reset if necessary
File Upload Fails
Solution:
- Ensure file size is under 5MB
- Use accepted formats (PDF, JPG, PNG)
- Check internet connection
- Try a different browser
Not Receiving Emails
Solution:
- Check spam/junk folder
- Verify email address in profile
- Add noreply@breyerleave.local to contacts
- Contact support if issue persists
Status Not Updating
Solution:
- Refresh the page
- Check notification center
- Allow time for admin review
- Contact admin if urgent
⚠️ Still experiencing issues? Contact our support team at support@breyerstudentleave.edu or use the Contact Us form.